Policies and Expectations
Contact For Availability
507-931-0089 (Chankaska Creek Winery mainline)
These policies are provided to clarify expectations for our customers and for Precision Wine Bottling LLC (PWB). In addition, these policies are set forward so both parties can plan for and expect maximum levels of efficiency and quality. All customers must accept these stated terms and conditions prior to bottling.
1. BOTTLING SITE: PWB’s mobile bottling line is contained in a trailer with a total length of truck and trailer of 38 feet. To ensure trouble-free ingress and egress all trees and overhanging wires, or other obstructions should be at least 13 feet high. Level parking and space are required.
2. WINERY PERSONNEL: The winery must provide a minimum of three people to assist with the bottling day. In case of poor capsule application, or another unexpected delay, additional help may be required.
3. ELECTRICAL: PWB requires 240/single phase/100 amp service. It is recommended that wineries purchase 100 amp outlet directly from PWB. A licensed electrician must install a power outlet. The winery is responsible for any damages to PWB equipment for installation that is incorrectly installed.
4. WATER: PWB requires clean, filtered, potable water supplied with a minimum of 30 psi and 5 gallons per minute.
5. WINE CONDITION: Wines must be bottle-ready on the day of arrival. PWB accepts no responsibility for the quality of the wine delivered to the truck. The temperature of the wines must be no colder than 60 degrees Fahrenheit to assure proper fill height and prevent condensation. The winery is responsible to provide PWB the correct fill height of each bottle and monitor throughout the bottling session.
6. FILTRATION: Pad filtration to the bottling trailer is not permissible. PWB uses two 30 inch, code 7 canister filters. Filters can be purchased through PWB; however, we recommend customers purchase their own. Filters are to be retained by the customer after the bottling run. Special order filters, please allow 3 weeks. PWB accepts no responsibility for the sanitation or integrity of filter membranes. PWB does perform a bubble point test on the final filter for PWB records. The winemaker is responsible for sanitation, storage, and the integrity testing of the filter.
7. PUMPS AND HOSES: PWB supplies the pump to bring wine from tank to trailer. PWB provides 20’ of hose with 1 ½ tri-clover fittings. Any additional need for hoses is the wineries responsibility. The winery is responsible for overseeing the sanitation of pumps and hoses.
8. BOTTLING LINE SANITATION: PWB uses a low-pressure Electro-Steam boiler to sanitize the filters, wine inlet, filler bowl, and spouts of the bottling line. It is industry-standard to sanitize at 212 degrees F, for 20 minutes prior to bottling. However, it is the winery's responsibility to inspect and instruct PWB on how they would like the equipment sanitized. PWB accepts no responsibility for the cleanliness of any equipment.
9. SPARGING: At the winery's choice, PWB can sparge with inert gas. The winery must supply food-grade nitrogen. If the winery chooses to sparge the winery must provide one food grade bottle per 500 cases.
11. FILL LEVEL: The winery must supply and approve fill height prior to bottling. PWB is not responsible for establishing a legal fill level.
12. DRY GOODS: PWB requires samples of bottles, labels, and capsules 3 weeks prior to bottling. All dry goods must be on-site on the day of bottling. No re-sterilized glass allowed. Although these bottles are sanitary, the mold numbers are not consistent, causing bottle size fluctuation. This situation will damage equipment and, or cause excessive glass breakage. In this case, the winery is responsible for damages.
13. LABEL REQUIREMENTS: PWB uses a pressure-sensitive labeler with the ability to apply a single or double-label from the same roll.
• Unwind, roll #4, #8
• Labels must be rolled on a 3-inch core.
• Roll diameter is no greater than 10 inches.
• Samples: Please submit label samples and bottles to PWB at least 3 weeks prior to bottling.
Accuracy. Labels are applied as close to the Wineries specifications. However, a 2 mm variance should be expected occasionally due to imperfections in glass or labels.
In some cases, labels will wrinkle due to glass or label imperfections. PWB will work to correct the issue to the best of PWB's ability. PWB is not responsible for label wrinkles or folds.
14. Line Changes: Line changes can take between 30 to 90 minutes. Line changes are defined as glass change and/or wine change, with or without flushing.
15. QUALITY: PWB’s staff is constantly monitoring equipment functions and packaging materials to ensure overall package quality.
The winemaker is responsible for ensuring the overall quality control of the wines and packaging. The winemaker is responsible for providing for and ensuring the monitoring of every aspect of the final package which includes but is not limited to fill height, cork insertion, proper label placement overall package appearance in a timely and regular basis.
Library samples – PWB will withhold approximately but not limited to 2 bottles per run and retain them for quality assurance purposes. We will not retain any samples for the label only projects.
The winery must designate a key winery contact such as the winemaker or winery owner, to be responsible for ongoing monitoring and approval of quality standards during the process of bottling of wine. Key winery contact must notify the bottling operator of any unacceptable issues with the quality standards during the bottling process. Quality standards to be checked include sanitization of bottles, adequacy of filters, monitoring of CO2 or nitrogen, fill height, cork insertion, vacuum levels, screw cap application, proper label placement, overall package quality, and other associated elements. PWB assumes no responsibility for the biological stability of the bottled products. PWB assumes no responsibility for pre and post-bottling SO2 levels, ph or post bottle fermentation.
16. DOWNTIME: Winery Related- PWB will impose an hourly rate for downtimes due to winery related problems. This includes, but not limited to, packaging materials not being provided on time, improper wine filtration, shortage of labor, or other reasons regarding customer operation as they affect the bottling process. Hourly rates will also be imposed if line speeds are reduced to less than 1,200 bottles per hour due to package, filtration, or winery personal.
17. SCHEDULE CHANGE: PWB will do its best to re-book the time with another winery and if PWB is to re-book, cancelation fees will not be applied.
• 15 to 7 days: 20% of the daily minimum will be charged.
• 6 to 0 days: 30% of the daily minimum will be charged.
18. INDEMNIFICATION: The winery agrees to fully exonerate, indemnify, defend and hold Precision Wine Bottling LLC, and its officers and employees harmless from or against all claims or actions arising out of loss, damage, or injury to the bottled product or persons other than PWB employees in connection with, or arising directly from the operations to be carried out hereunder. This shall apply to all claims, losses, injury, and/or other damages.
19. INSURANCE: PWB requires the winery to carry statutory workers’ compensation insurance (applies only to personnel furnished by the winery) for the period covered during the bottling process.
20. INCIDENTAL DAMAGE: Winery will accept all responsibility for damaged equipment/trailer resulting from winery-supplied staff. The winery will be responsible for charges that incur from repairs.
________Sterile Filtration By-Pass Waiver: I have chosen to by-pass .45 sterile membrane filtration. I understand the potential risks that can possibly occur. I do not hold PWB responsible for any post-bottling biological stability of the bottled product
1179 East Pearl Street
Kasota, MN 56050
507-931-0089 (Chankaska Creek Winery main line)